Privacy Policy – Gounder Elite Association

Last updated: 07 December 2025

Gounder Elite Association ("we", "our", "us") operates the Gounder Elite Association mobile application (the "App"). This Privacy Policy explains how we collect, use, and protect your information when you use our App. By installing or using the App, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

1.1 Information You Provide

• Profile Information: Name, phone number, address (if provided), date of birth, wedding date, and other profile details.
• Membership Details: Community-related information such as member category, role, or status within the association.
• Event Participation: RSVP status and participation details for events organized within the community.

1.2 Information Collected Automatically

• Usage Data: Information about how you interact with the App (e.g., screens visited, features used, search queries).
• Device Information: Device model, operating system version, app version, and technical diagnostics.
• Notification Data: Information related to push notifications sent, delivered, and opened (for birthday, wedding, and event alerts).

We do not intentionally collect financial information, passwords for other services, or government ID numbers through this App.

2. How We Use Your Information

We use the collected information for the following purposes:

• To create and manage your member profile within the Gounder Elite Association community.
• To display member details in the Member Directory so that members can connect and communicate.
• To send birthday and wedding alerts and other important community-related notifications.
• To show upcoming events and manage event participation.
• To provide search and filter features for finding members by name or category.
• To improve, maintain, and personalize the App experience.
• To monitor and analyze usage for security, performance, and troubleshooting.

3. Legal Basis (Where Applicable)

Depending on your jurisdiction, we may process your information based on:

• Your consent.
• Our legitimate interest in operating and improving the App and community services.
• The need to fulfill our responsibilities to the association and its members.

4. Sharing of Your Information

We may share your information in the following ways:

• Within the Community: Member details such as name, contact number, and special dates (birthday, wedding date) may be visible to other registered members through the Member Directory and alerts.
• Service Providers: With third-party service providers who help us operate, maintain, or analyze the App (e.g., hosting, analytics, notification services). They are required to protect your data and use it only for the services they provide.
• Legal Requirements: If required by law, regulation, or legal process, or to protect our rights, users, or the public.

We do not sell your personal information to third parties.

5. Data Retention

We retain your information for as long as your membership or account remains active, or as needed to provide you with the App’s services and fulfill the purposes described in this Privacy Policy. We may also retain certain information for a reasonable period as required by law or for legitimate business purposes (such as resolving disputes or enforcing agreements).

6. Data Security

We use reasonable technical and organizational measures to protect your information against unauthorized access, loss, misuse, or alteration. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

7. Children’s Privacy

The App is intended for adult members of the Gounder Elite community. We do not knowingly collect personal information from children under the age of 13. If you believe that a child has provided us with personal information, please contact us so that we can take appropriate action.

8. Permissions Used by the App

The App may request the following permissions (depending on implementation):

• Internet Access: To connect to our servers and sync member and event data.
• Push Notifications: To send birthday, wedding, and event alerts.
• Read/Write Storage (if used): To cache images or basic data to improve performance.
• Contact/Phone (if used): To make it easier to call members directly from the directory.

Exact permissions may vary by app version; you can manage permissions in your device settings at any time.

9. Third-Party Services

The App may use third-party services such as analytics, crash reporting, or push notification providers. These services may collect information used to identify you or your device for the purposes of improving performance and reliability. Please refer to the respective privacy policies of these providers if applicable.

10. Your Rights and Choices

Depending on your jurisdiction, you may have the right to:

• Access the personal data we hold about you.
• Request correction of inaccurate or incomplete information.
• Request deletion of your personal data, subject to legal or organizational obligations.
• Restrict or object to certain types of processing.

To exercise any of these rights, please contact us using the details provided in the Contact Us section below.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted within the App and/or on the relevant listing page (such as the Google Play Store). The updated policy will become effective when it is posted. We encourage you to review this Privacy Policy periodically for any changes.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:

Gounder Elite Association
Email: youremail@example.com